Privacy Policy Last updated: 25/08/2025

Eagle Institute Karate Club ("we", "us", or "our") is committed to protecting your privacy and keeping your personal information safe. This Privacy Policy outlines how we collect, use, store, and protect your data when you use our website www.eagle-institute.com and our services.

1.   Information We Collect

We may collect and process the following types of personal data:

Personal details: Name, email address, phone number, and address

(submitted via contact forms, registration, or payments)

Child details: Name, date of birth, emergency contact details, medical info (for class or camp registrations)

Technical data: IP address, browser type, and usage data (via cookies and analytics)

2.   How We Use Your Information

We collect and use your information to:

Register students for classes, camps, and events

Respond to enquiries and messages

Process payments securely

Send important updates (class info, cancellations, grading dates)

Share newsletters or promotional materials (if you’ve opted in)

Improve our website and services

3.   Sharing Your Data

We never sell your data. We may share information with:

Service providers (e.g. website hosting, payment processors)

Emergency services or medical staff (in case of injury or medical need)

Legal authorities (only when legally required)

All third parties are required to comply with UK data protection law.

4.   Data Security

We take appropriate technical and organisational measures to protect your data against loss, theft, and unauthorised access.

5.   Cookies

Our website uses cookies to improve your experience. You can control or delete cookies in your browser settings.

6.   Your Rights

Under UK GDPR, you have the right to:

Access your data

Correct inaccurate data

Request deletion of your data

Withdraw consent for marketing at any time

To exercise your rights, email us at: [email protected]

7.   Children’s Privacy

We only collect children’s data with parental or guardian consent and solely for the purpose of enrolment, medical safety, and training-related activities.

8.   Retention

We retain data only as long as necessary for the purposes collected, or as required by law (e.g. accounting, safeguarding).

9.   Changes to This Policy

We may update this Privacy Policy. The latest version will always be posted here, with the effective date clearly shown.

10. Contact Us

If you have any questions or concerns, please contact us:

📧 [email protected] 📞 07943 903052 📍 Lynch Hill Enterprise Academy, Slough, SL2 5AY